Job Description

Congruent Build Inc. Project Administration Officer 385 Connie Cres, suite 202, Vaughan, Ontario, L4K 5R2 Salary: $60000 Annually Permanent, Full-time, 30 hours per week Remote work availability: No Number of Positions – 1 Starts as soon as possible Benefits: 7 sick days in additional to 2 weeks of vacation per calendar year About the Company Congruent Build Inc. is a growing construction company specializing in renovation and refurbishment projects. We are seeking a detail-oriented and organized Project Administration Officer to support construction project administration, cost control, contract management, and office operations. Job requirements Languages: English Education: Degree or diploma or other program/Certificate in business, administration, management or relevant field is required Experience: minimum 2 years of executive secretarial or senior clerical experience related to administration is required Software Knowledge: ? QuickBooks ? Microsoft Office Suite (Excel, Word, Outlook) ? Construction project management or estimating software (asset) ? Sage CRM, Sage Construction Skills: ? Strong organizational and multitasking abilities ? Excellent verbal and written communication skills ? Ability to work in a fast-paced construction environment ? Strong analytical and documentation skills Job duties and responsibilities not limited to ? Supervise and streamline office administrative procedures and improve operational efficiency. ? Coordinate and administer construction project documentation, contracts, subcontracts, and change orders. ? Source and evaluate supplier and subcontractor quotations to assist in establishing project budgets and cost forecasts. ? Prepare construction cost estimates by analyzing material, labour, equipment, and subcontractor pricing for renovation and refurbishment projects. ? Produce quantity take-offs, detailed cost summaries, and pricing breakdowns for tender submissions and internal approvals. ? Participate in tendering and bidding processes, including budget revisions, bid comparisons, and contract setup. ? Prepare and administer permit-related documentation and ensure regulatory compliance. ? Prepare, commission, and review contractor and subcontractor payment applications to ensure compliance with contract terms and approved budgets. ? Monitor project costs by tracking invoices, purchase orders, and subcontractor billings using accounting software (QuickBooks). ? Maintain project cost reports and assist with cash flow forecasting through accurate financial tracking. ? Verify subcontractor compliance documentation, including certificates of insurance, WSIB clearance, and safety documentation. ? Maintain organized and accurate project files and coordinate estimating-related meetings and inspections. ? Assist in preparation of operating budgets and maintain inventory and budgetary controls. ? Compile data and generate periodic and specialized reports, manuals, and correspondence. ? Support internal staffing coordination, onboarding documentation, and administrative record management. Interested and suitable candidates can email their resume to : mila@congruentbuild.com Employment Equity Congruent Build Inc. promotes equal employment opportunities for all applicants, including those self-identifying as members of the following groups: Indigenous peoples, Newcomers to Canada, Seniors, Veterans, and Youth.

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